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Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences.
As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results.
**Role: **Personal Assistant
**Location: **Rosebery Street Office, London (Minimum 3 days per week onsite)
About the role:
This role provides dedicated late-day and evening support to the Global CEO, ensuring seamless continuity of the CEO Office across extended working hours.
Working in close partnership with the Lead Executive Assistant, this role is responsible for execution, responsiveness, and operational excellence during the CEO’s busiest external-facing and global collaboration hours.
The role also plays a critical part in helping the CEO Office stay one step ahead by proactively gathering insights, anticipating needs, and supporting the preparation and coordination of client and stakeholder engagements across multiple time zones.
What you will be doing:
Late-Day CEO Support & Execution
Own CEO support from midday to end-of-day
Ensure all meetings are prepared and executed seamlessly
Provide real-time support across dynamic and shifting priorities
CEO Readiness & Briefing Preparation
Prepare high-quality briefing packs, presentations, and summaries
Ensure CEO readiness for all engagements
Synthesise information into clear, concise, decision-ready formats
Data Gathering & Insight Development
Proactively gather relevant data and insights to support CEO decision-making
Collate information on stakeholders, engagements, and priorities
Translate data into actionable insights to inform client and business interactions.
Client Engagement Support & Planning
Support planning and coordination of client and external engagements
Assist in shaping agendas, materials, and desired outcomes
Ensure all interactions are well-prepared, aligned, and impactful
Diary Management & DynamicReprioritisation
Manage and adjust afternoon/evening schedule dynamically
Triage competing demands across multiple stakeholders and time zones
Protect CEO focus while ensuring responsiveness to priority matters
Global Stakeholder Coordination
Coordinate across US, Europe, and APAC stakeholders
Manage competing time zone demands effectively
Ensure seamless communication, alignment, and scheduling
Meeting & Event Execution
Support client meetings, leadership sessions, and events
Manage logistics, materials, and follow-ups
Ensure a high-quality, well-orchestrated experience
CEO Office Continuity & Forward Planning
Partner with Lead EA for seamless handover
Maintain continuity across the day
Anticipate upcoming priorities and prepare in advance
Communication & Follow-Up Management
Draft communications to clients on behalf of the CEO as required
Track actions, decisions, and follow-ups
Ensure timely execution and closure of key items
Problem Solving & Issue Resolution
Resolve conflicts, scheduling issues, and emerging challenges quickly
Operate with sound judgement and minimal escalation
Maintain calm and control in a fast-paced environment
What you need to be great in this role:
5+ years PA or business support experience in fast-paced environments
Ideally advertising agency experience
Strong organisational, coordination, and prioritisation skills
Experience supporting C-suite or senior executives
Strong written communication and presentation skills
Ability to gather, interpret, and synthesise information effectively
Advanced proficiency in Microsoft Office and collaboration tools
The CEO is consistently prepared, informed, and supported through to end of day
The CEO Office stays one step ahead of priorities, demands, and engagements
Seamless coordination across time zones and stakeholders
High-quality preparation and execution of meetings and interactions
Strong follow-through and momentum on key actions and outcomes
Req ID: 17148
#LI-KA1 #LI-HYBRID #LI-DIRECTOR
Our values shape everything we do:
Be** Ambitious** to succeed
Be Imaginative to push the boundaries of what’s possible
Be Inspirational to do groundbreaking work
Be always learning and listening to understand
Be **Results-focused **** **to exceed expectations
Be actively pro-inclusive and anti-racist across our community, clients and creations
OLIVER,* **a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws. *
* OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.*