Failed to generate summary.
Expense Oversight - Brex Maintain accurate, up-to-date records of all company expenses across Brex and other platforms. Ensure spending is properly categorized and adheres to company expense policies at all times. Proactively identify opportunities to reduce costs and improve operational efficiency.** Key Responsabilities:
Review employee expense requests submitted in Brex.
Ensure all submissions comply with company expense policies and internal controls.
Monitor card usage, flag anomalies, and follow up on missing receipts or documentation.
Employee Reimbursements **Review reimbursement requests submitted via Brex, confirming alignment with policy requirements.**Implement controls to prevent errors, duplicate submissions, or non-compliant claims. Process all approved reimbursements through payroll accurately and on schedule across all subsidiaries.
Key Responsabilities:
Process employee reimbursements through payroll, ensuring timely and accurate payments for all subsidiaries.
Reconcile reimbursement transactions and confirm inclusion in the correct payroll cycle.
Maintain complete documentation for all processed reimbursements.
Client-Billable Expenses **Track client-billable expenses with precision, ensuring all receipts, invoices, and supporting documentation are complete.**Verify billable amounts align with approved budgets and contractual commitments. Communicate clearly and proactively with Project Managers and Client Services on expense details, justifications, and discrepancies.
Key Responsabilities:
Track, categorize, and document all reimbursable expenses destined for client invoicing.
Coordinate with project and finance teams to ensure correct and complete billing.
Validate that all billable expenses are accurately reported and backed by supporting documentation.
Reporting & Analysis **Prepare regular expense reports (monthly, quarterly, and annual) covering key expense categories.**Analyze spending trends and variances to provide actionable insights that guide management decisions.
Key Responsabilities:
Monitor spending trends and identify discrepancies vs. budget; escalate as needed.
Ensure accurate allocation of all expenses in financial statements.
Provide ad-hoc expense analyses as requested by leadership.
Required:**
Proficiency in English
2+ years of experience in expense management or a similar role.
Solid understanding of expense policies, internal controls, and reconciliation processes.
Proficiency in Excel / Google Sheets for data analysis and reporting.
** Preferred:**
Strong communication skills for cross-functional collaboration with Project Managers and Client Services.
Experience working in a multi-entity or multi-currency environment.
Exposure to AI-based tools for automation.
Bachelor’s degree in Accounting, Finance is a plus.