Job Description

Join our team as a Resource Manager in Sheffield/Leeds, where you'll play a key role in optimizing our resources for success. Competitive salary based on your experience awaits!

Ride Shotgun is a bit different. Not only are we one of the fastest growing strategic brand, activation and production agencies in the UK but we think big, go big creatively and deliver big in production to deliver fully joined-up brand journeys for clients of all shapes and sizes.

As a Resource Manager, you play a key role in supporting the smooth and efficient delivery of work across the agency by ensuring projects are staffed with the right talent, at the right time. Reporting into the Lead Resource Manager, you are responsible for the coordination and day-to-day management of both freelance and permanent resources across departments including Creative, Strategy, Production, Tech and Client Services.

You are proactive, solutions-oriented, and calm under pressure. With excellent organisational skills and a strong grasp of agency workflows, you’re able to manage competing priorities, communicate clearly with stakeholders, and anticipate resourcing needs before they become challenges.

Responsibilities

1. Resource Allocation & Scheduling

• Manage daily and weekly resource bookings across key departments.
• Maintain and update central resourcing schedules and tools.
• Identify and flag overbookings, conflicts, or shortfalls in availability.
• Liaise with project and department leads to ensure resourcing is aligned with timelines and scopes.

2. Freelance Coordination & Onboarding

• Support freelance talent onboarding including contracts, NDAs, system access, and rate tracking.
• Maintain an up-to-date freelance database with availability, rates, disciplines, and feedback.
• Assist in identifying and sourcing freelance talent in collaboration with the Lead Resource Manager.
• Ensure freelance sign-off and engagement aligns with internal processes and budget approvals.

3. Communication & Stakeholder Management

• Act as a key point of contact for project and department teams regarding resourcing updates.
• Communicate schedule changes, resource availability, and booking confirmations clearly and promptly.
• Build trusted relationships with internal stakeholders by being reliable, fair, and solutions-focused.

4. Reporting & Admin Support

• Track team availability and update resource tools with accurate data on bookings, capacity, and project status.
• Assist with utilisation reporting and freelance spend tracking as directed by the Lead Resource Manager.
•  Ensure that all relevant resourcing documentation, tools, and logs are accurate and well-maintained.

5. Process & Operational Support

• Support the Lead Resource Manager in implementing and improving resourcing processes and systems.
• Uphold best practices in scheduling, documentation, and communication across the resourcing function.
• Help foster a positive resourcing culture that promotes collaboration, clarity, and operational excellence.

REQUIRED SKILLS

• Experience in managing projects, planning or working within a creative agency desirable.
• Highly organised with the ability to manage multiple projects at any given time.
• Commercially astute.
• Ability to work in a team and build relationships with different departments.
• Ability to work calmly under pressure.

LOCATION AND WORKING HOURS

This role will be based in either our Sheffield or Leeds office, 9am-5.30pm, Monday to Friday. The role is open to hybrid working.

WHAT KIND OF PERSON ARE WE LOOKING FOR?

We expect all our team members to share the same behaviour and culture code as Ride Shotgun, check them out below!

WE MAKE IT HAPPEN

• We own it – we want to feel proud of the work we do every day. So, we step up, we crack on and we take responsibility. And when we do that, our infectious and genuine passion for our work shines through.
• We are on it – “that’ll do”, won’t do. We expect a lot more of ourselves and each other. As a result we’re a proactive, driven bunch with a “can do” attitude, who love nothing more than spotting a problem and sorting it.

WE RIDE AS ONE

• No drama – we’re all in this together. We look out for, and after, each other. No questions asked. We understand each other and respect each other. We work brilliantly together. No drama. No egos. Nobody being a dick. I’ve got your back, you’ve got mine.
• Know-how – we work as one team, recognising and respecting each other’s skills and capabilities. We trust each other and we know there’s always someone in the team that will know the answer. It’s in our nature to collaborate because we know that when we work together, amazing things happen.

QUESTION EVERYTHING

• Be curious and creative – curiosity is our superpower. It drives us to dig deeper. To look at challenges from every angle using left and right brain thinking. Leave no stone unturned. There might be an idea or insight under it.
• Have guts and glory – we’re fearless in challenging the accepted norms. Brave enough to do things differently. To take risks and try new things. And if that means challenging clients, ourselves and each other…So be it.

WHAT DO WE OFFER?

The opportunity to make a real impact and be instrumental in shaping the future of a new, ambitious, and exciting agency. Based in Manchester, you’ll work with some of the world’s best brands and the region’s best talent to produce award winning creative work.

In addition, we offer a competitive salary and additional benefits including:

• 25 days holiday plus bank holidays.
• Your birthday off.
• Additional holidays through salary sacrifice.
• Company Sick Pay.
• Cycle to work scheme.
• Tech & Home Scheme.
• Pension contribution.
• Westfield health cash plan.
• Childcare salary sacrifice.
• Profit share scheme.
• Discounts portal with access to thousands of retailers.

DOES THIS SOUND GOOD TO YOU?

Applicants should be within commuting distance of our Manchester offices. Please apply via our online application portal.

No agencies please.

EQUAL OPPORTUNITIES STATEMENT

Ride Shotgun is committed to promoting equal opportunities in employment. All job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy and maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation (Protected Characteristics).