Job Description

Join our team as an Office Manager in Sofia, Bulgaria, covering for maternity leave! This dynamic role offers the opportunity to showcase your organizational skills and make a positive impact on our office environment. Competitive salary based on your experience awaits. Apply now!

The role: The Heart of Our Culture & Operations

We are looking for a confident, proactive, and highly organised Office Manager to be the heartbeat of our Bulgaria office. This isn’t just an administrative role; you will be the primary link between our local team and our UK headquarters, ensuring our culture, people, and daily operations are world-class.

If you are someone who loves people, thrives on variety, and is dedicated to going the “extra mile” to create a well-structured and vibrant workplace, we want to meet you.

Key responsibilities

1. Talent & People Operations (The “Human” Element)

• Recruitment & Onboarding: Manage the full lifecycle of our team- from crafting engaging job ads and interviewing candidates to ensuring every new hire has a seamless, welcoming onboarding experience.
• HR Administration: Act as the local HR expert. You will prepare employment contracts, manage amendments, and oversee contract terminations with professionalism and care.
• Benefits & Wellbeing: Manage our team’s perks, including health insurance and MultiSport cards, ensuring everyone is well-cared for.
• Attendance & Compliance: Take charge of managing leave, sick notes, and issuing official certificates or declarations.

2. Culture & Connection

• Event Architect: Lead the charge in organising team-building activities, corporate events, and internal initiatives that keep our team connected and motivated.
• Environment & Vibe: Ensure our office is a place people want to be. You’ll manage relationships with all external providers (cleaning, supplies, fire safety, and occupational health) to maintain a safe and inspiring space.

3. Financial & International Coordination

• Finance & Reporting: Coordinate with external accounting teams, process invoices, and prepare monthly expense reports to keep our finances transparent and organised.
• Logistics & Travel: Be the “travel guru” for the team, organising business trips to the UK (flights, insurance) and arranging high-quality accommodation for guests visiting Bulgaria.

Who You Are

• A Master of Detail: You never miss a deadline and take pride in a well-structured environment.
• A Natural Communicator: You can build rapport effortlessly, whether you’re interviewing a candidate or negotiating with a UK stakeholder.
• Proactive & Motivated: You don’t wait to be told what to do; you see a need and fill it.
• The “Glue” of the Team: You genuinely enjoy bringing people together and creating a positive, productive atmosphere.

Required skills

• Fluent in English (both written and spoken).
• Minimum of 2 years of experience in a complex role – office management, HR, or financial administration.
• High level of discretion and confidentiality.
• Excellent organisational skills, ability to work under deadlines, and strong financial literacy.
• Proactive approach – not only completing tasks but anticipating the needs of the office and the team.
• Hybrid work model- minimum 3 days per week office-based presence.

About Ride Shotgun

Ride Shotgun brings strategy, creative, production and tech together under one roof. Our culture is simple. We ride as one, we make it happen and we question everything, delivering joined-up brand journeys we’re proud to put our name to.

Location and working hours

This role will be based from our Sofia office, 40 hours per week, Monday to Friday. The role is open to hybrid working.

*Please note that this position is a maternity cover and the contract will be in place until the return of the role holder.

Applicants should be within commuting distance of the office location. Please apply via our online application portal.

No agencies please.

What we offer

You’ll join a global team that backs each other and delivers joined-up brand journeys at scale for some of the world’s best brands.

In addition, we offer a competitive salary and benefits including:

• 20 holidays per year rising with length of service up to 25 days plus bank holidays
• Private health and dental cover
• Hybrid work environment
• Refer a friend scheme
• Company profit share scheme
• Regular social events – including monthly team lunches, the BIG summer and Christmas parties!

How we work

We expect all our team members to share the same behaviour and culture code as Ride Shotgun, check them out below.

• We make it happen: ownership matters here. We step up, back ourselves and get things done. Proactive, practical, proud of what we produce.
• We ride as one: one team, always. No egos, no drama. Trust is everything. We look out for each other and do our best work together.
• We question everything: we stay curious, challenge the expected and look for better ways to do things. That applies to our work, our thinking and ourselves.

This is a full time position. The chosen candidate will be employed in the Bulgarian branch of Ride Shotgun (Creative Content Works Ltd).

Equal opportunities statement

Ride Shotgun is an equal opportunities employer. We welcome applications from all backgrounds and will provide reasonable adjustments where needed.