Operations Strategist

Job Description

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Successful candidates will be responsible for:

• Serving as primary executive support to senior leadership, providing high-trust administrative support, including managing complex executive calendars to align schedules with evolving business priorities;
• Acting as a liaison between executives and internal/external stakeholders;
• Handling sensitive and confidential information with discretion and professionalism;
• Proactively coordinating client meetings, internal strategy sessions, board engagements, travel, and conferences;
• Preparing briefing materials and ensuring leaders are prepared for high-impact engagements;
• Coordinating travel logistics, itineraries, and expense documentation;
• Supporting the day-to-day operations of the DC office to ensure an organized, welcoming, and efficient environment;
• Providing top-quality service to internal and external stakeholders, including remote and NYC office based employees; 
• Managing vendor relationships and track operational expenses;
• Maintaining office budget tracking systems and drafting spend recommendations as needed;
• Leading logistics for in-house and off-site activities that strengthen culture and collaboration;
• Supporting various contract processes and facilitating reviews with legal team; 
• Joining colleagues in building an inclusive environment, actively advancing MissionWired’s DEIB values;
• Serving as a professional representative of MissionWired internally and externally.

Must-have qualifications:

• 2+ years of experience serving as a primary administrative or operational liaison in a professional office environment;
• Demonstrated ability to anticipate leadership needs and proactively resolve scheduling or workflow bottlenecks;
• Experience supporting senior leadership in a fast-paced, client-facing organization;
• Proven ability to build trusted relationships with internal stakeholders;
• Strong judgment and discretion when handling confidential information;Demonstrated ability to remain calm, professional, and solutions-oriented in high-pressure or time-sensitive situations;
• Resilience and adaptability in managing shifting priorities, ambiguity, evolving executive needs, and unexpected changes with sound judgment;
• Excellent writing and editing skills;
• Exceptional organizational skills and attention to detail;
• Ability to manage multiple priorities in a deadline-driven environment;
• Proficiency in Microsoft Office and Google Workspace.

Nice-to-have qualifications:

• Experience planning in-person events or office engagement initiatives is a plus.